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How to Assign or Unassign User Licenses

Managing user licenses in OfficeSeries helps ensure users have the right access to features and services. Licenses can be assigned or unassigned at the subscription level for individual users.

Prerequisites

Before proceeding, ensure you have administrative privileges in the OfficeSeries application, such as Global Administrator, Subscription Administrator, or User Administrator roles.

When to Assign or Unassign a User License

Assign a license when a new team member joins or when an existing user needs access to additional features. Unassign a license when a user no longer needs access, leaves the organization, or when you need to reallocate licenses within your subscription.

Assigning User Licenses in OfficeSeries

Assigning user licenses in the OfficeSeries application is essential to ensure that users have access to the necessary features and services required to perform their tasks efficiently. By properly managing user licenses, organizations can optimize productivity, streamline workflows, and ensure that all team members have the tools they need to succeed.

Step 1: Check product and license availability

  • Before assigning a license, ensure that there are available licenses in your subscription. If no licenses are available, you may need to purchase additional licenses.
  • Review the Purchasing Products and Licenses guide to manage available products and license counts.

Step 2: Navigate to user license assignments

  • Log in to the OfficeSeries admin center.

  • Go to your subscription settings and select the specific subscription you want to manage.

  • Click "User License Assignments" in the left menu.

    Image User License Assignment

Step 3: Select a user to assign licenses

  • In the "User license assignments" section, you'll see a list of users.
  • Filter the user list to find the specific user you want to assign a license to.
  • From the selected user's row, click "Add or remove licenses". Image Add Or Remove User License

Step 4: Select the product license to assign

Choose the appropriate license for the user from the available options. Image Select Product To Assign To User

Step 5: Save changes

  • After saving, verify that the license has been successfully assigned to the user by checking the user's license status in the OfficeSeries admin center. This change should update immediately in the user license assignments table. Image Verify License Assignment

How to Unassign a User License

Unassign a user license when a user no longer needs access to specific features, leaves the organization, or when reallocating licenses to optimize subscription usage.

Step 1: Navigate to user license assignments

  • Follow the same steps as assigning a license to navigate to the "User license assignments" section in the OfficeSeries admin center.

Step 2: Select the user

  • Filter the user list to find the specific user from whom you want to remove a license.
  • Select the user's row.

Step 3: Remove licenses

  • Click "Add or remove licenses" or "License assignments".
  • Uncheck the license(s) you wish to remove from the user.
  • Save your changes.

Step 4: Confirm license removal

  • After saving, verify that the license has been successfully removed from the user by checking the user's license status in the OfficeSeries admin center.
  • Confirm that the previously assigned license no longer appears under the user's profile.

Managing Licenses After Removal

  • Once a license is removed from a user, it becomes available in your subscription pool and can be reassigned to someone else.
  • Regularly review user license assignments to ensure licenses are allocated according to current needs.

To manage subscription products and license counts, see the How to Manage Product Licenses guide.

Summary

Efficiently managing user licenses in OfficeSeries helps your organization maximize subscription value while ensuring users have the access they need.

This guide covered:

  • Assigning user licenses: Checking availability, navigating to user license assignments, selecting a user, and assigning the appropriate license.
  • Unassigning user licenses: Selecting a user, removing the correct license, and confirming the update.
  • Managing licenses after removal: Reallocating licenses from the subscription pool and reviewing assignments regularly.

Only users with administrative privileges, such as Global Administrators, Subscription Administrators, or User Administrators, can assign or unassign licenses.

For more information on managing subscription products and license counts, see the How to Manage Product Licenses guide.