Managing Domains in your Organization

Managing directory domains involves adding, verifying, and deleting domains in your organization's directory. This process is crucial for ensuring the security and integrity of your organization's data and resources. The following sections provide step-by-step instructions for managing directory domains in OfficeSeries.

Prerequisites

Before managing directory domains, ensure that you have specific administrative rights, such as being a Domains Administrator in OfficeSeries. Additionally, you should have access to your domain provider's website or your corporate DNS settings, and be familiar with the OfficeSeries interface, particularly the "Directory" and "Domains" menus.

Benefits of Managing a Domain

Managing your organization's domains provides several key benefits:

• Enhanced Security: By verifying and managing your domains, you can ensure that only authorized users with email addresses from your domain can access your organization's resources.
• Improved User Management: It allows for better control over user accounts, making it easier to manage permissions and access based on email domains.
• Brand Consistency: Ensures that all communications and user accounts are associated with your official domain, maintaining a professional and consistent brand image.
• Simplified Authentication: Streamlines the authentication process by allowing users to log in with their corporate email addresses, reducing the risk of unauthorized access.
• Compliance: Helps in meeting regulatory and compliance requirements by ensuring that all user accounts are properly verified and managed.

Adding a Domain

Follow these steps to add a domain:

1. Log into OfficeSeries.

2. Navigate to the "Directory" menu.

3. Select the "Domains" submenu.

4. Click the Add Domain button. This will open a dialog box.

5. Enter the domain name in the Domain Name field.

6. Click the Start Domain Verification button.

This will start the domain verification process and display a set of instructions for verifying your domain.

Verifying a Domain

To verify a domain:

1. Log in to your domain provider's website or your corporate DNS settings.

2. Go to the DNS settings page.

3. Add a new TXT record.

4. Set the Name/Host/Alias of the record to: _gbauth.<your domain name>. You can click the Copy button to copy this value.

5. Set the Time to Live (TTL) to 1 hour or 3600 seconds.

6. Set the value of the record to the provided value. You can click the Copy button to copy this value.

7. Save your changes.

8. Once you've added the TXT record, it may take some time for the changes to propagate. When you're ready, click the Validate button to check if the domain verification is successful.

For more detailed instructions on domain verification, refer to our Domain Verification Guide.

Deleting a Domain

If a domain is not verified, you can delete it by clicking the Delete button next to the domain name in the list. For an in-depth guide on deleting a domain, refer to our Deleting a Domain Guide.

Summary

This guide outlined the process for managing directory domains, including adding, verifying, and deleting domains. Regular updates to your directory domains are important for maintaining resource integrity.